The GetQuorum Virtual Board Meeting solution has enabled hundreds of our clients to run their board meetings virtually through the GetQuorum platform (powered by Zoom). However, we know that many of our clients have requested the ability to automatically generate meeting notes for their meetings, which are readily available to review through the GetQuorum Dashboard.

That’s why GetQuorum is excited to announce that clients will now be able to generate Meeting Summaries for their virtual Board Meetings using AI technology through the Zoom AI Companion. When enabled, the Zoom AI Companion will use speech-to-text data to generate a summary of the meeting, which can be accessed through the GetQuorum Dashboard.

How does it work?

GetQuorum clients will now be able to enable and access AI Meeting Summaries for their virtual board meetings via a few simple steps.

How do I enable AI Meeting Summaries?

Step 1: Start your Virtual Board Meeting

Step 2: Click on the AI Companion Icon located at the top right corner of your meeting screen to open the pop-up window.

Step 3: Once the pop-up window is open, click “Start AI Companion” to turn on AI Meeting Summaries.

Please note: The AI Meeting Summaries can only be enabled by the host of the meeting.

How do I access meeting summaries?

Step 1: Go to the “Overviews” tab in the GetQuorum Dashboard

Step 2: Click on the “Documents” tab

Step 3: Click on the “Private Documents” tab to download your summary report.

Note: For more information about AI Meeting summaries, check out our Knowledge Base.

Want to run your next board meeting virtually?

The GetQuorum Virtual Board Meetings are available for all GetQuorum Meeting Pro customers for no additional fee!If you have any questions or want to run your next board meeting virtually through the GetQuorum platform, contact us today.

You have questions? We have all the answers! Now available in our GetQuorum Knowledge Base!

Over the last decade, GetQuorum has made governance meetings and elections a breeze from start to finish with our full-service solutions. Whether you’re a property manager, board member, stakeholder, or one of our other 3,500+ clients, we know your time is valuable, and that having the right information at your fingertips can make all the difference.

That's why we are excited to announce the release of our new GetQuorum Knowledge Base!

Why We Built the GetQuorum Knowledge Base‌‌

While our dedicated team is always here to help, we recognized that many of our clients would like the option to quickly access resources and get answers to common questions instantly.

The GetQuorum Knowledge Hub is designed to be your go-to resource for everything GetQuorum, providing a centralized library of guides, FAQs, and more on demand.

What You’ll Find Inside‌‌

Whether you're new to GetQuorum or a legacy client, our Knowledge Base has a number of useful resources to help you at every step of your campaign.

• Step-by-Step Guides: From submitting electronic ballots to navigating the GetQuorum Dashboard, find everything you need to know about using GetQuorum.
• Preparing for your Campaign: Learn everything you need to know about hosting your next meeting or election with GetQuorum!
• FAQs: Have questions? Find answers to common queries.

The GetQuorum Knowledge Base is now available to all GetQuorum Clients and can be accessed here.

Our dedicated team is always here to help. If you have any questions about the GetQuorum Knowledge Base, please reach out to us today.

‌‌

‌‌

‌‌

As 2025 is coming to an end, we want to look back at some of the biggest moments and relive some of the greatest accomplishments for GetQuorum throughout the year!

2025 has been an exciting year at GetQuorum, full of new learning opportunities, strategic partnerships and great successes along the way.

This was a year of partnership and collaboration for GetQuorum. Our team worked vigorously to provide our clients with exciting new integrations and enhancements to provide a more dynamic yet simplified experience that can accommodate the ever-evolving governance meeting space. And as a token of our hard work, we are happy to share we have helped over 2,700 clients throughout North America hold successful governance meetings and elections in 2025.

To recap this great year, here are some of our most notable moments and exciting breakthroughs from 2025 that we'd like to share with you:

Continuous Innovation

As our clients’ needs continue to evolve, GetQuorum remains focused on delivering solutions that meet them where they are; whether in person, online, or somewhere in between.

This year, we placed a strong emphasis on enhancing our hybrid meeting solutions to better support organizations navigating this shift. In addition to continuously refining our platform and introducing new features, we’ve made significant improvements to ensure our hybrid meeting solution is more flexible, reliable, and seamless than ever. These enhancements reflect our commitment to empowering clients with tools that adapt to their unique requirements and elevate their overall meeting experience.

Exciting New Partnerships and Relationships

As the governance meetings landscape continues to evolve, so do the needs of our growing client base. To better support organizations navigating this shift, this year, we’ve placed a strong focus on building and strengthening strategic partnerships.

Throughout the year, our team has worked diligently to establish new collaborations, integrations, and relationships with key leaders in the industries we serve. These partnerships not only enhance our platform’s capabilities but also simplify and streamline the meeting process for our clients, reducing administrative burden, improving workflow efficiency, and creating a more cohesive end-to-end experience. Some of the organizations we’ve partnered with include:

• Vantaca
• FRONTSTEPS
• Concierge Plus
• HOA Mailers

Entering New Markets

As the demand for virtual meetings and electronic voting solutions continues to rise, so does the demand for our solutions. As a result, in addition to a growing number of Condominium and HOA clients throughout markets like Ontario and Florida, we have expanded into multiple regions, including Alberta, British Columbia, North Carolina, Virginia, DC and Maryland.

We have also seen a notable increase in clients outside the Condominium and HOA spaces, with the number of associations, non-profits, and public and private corporate clients growing daily.

Overall, 2025 was another standout year for GetQuorum. We're grateful for the continued success and look forward to assisting our expanding clientele in reaching their objectives by continuing to offer them industry-leading service and cutting-edge solutions.

Sincerely,

Ben, JJ, Trevor and the whole GetQuorum team

Also, be sure to check out our 2025 Year In Review infographic!

Earlier this year, Maryland Senate Bill 758/ House Bill 1534 was signed by the Governor, making notable amendments to both Title 11 (the Condominium Act) and 11b (the HOA Act) of Maryland's Real Property Code regarding association elections and fee charges related to an owner reviewing an association's books or records.

Effective October 1, 2025, these changes will introduce new, mandatory requirements that communities governed under both the Condominium Act and the HOA Act must be aware of and begin implementing policies to ensure compliance with the new Bill. With that being said, here's how the changes will impact your community.

What are the changes to the legislation, and what do they mean for Condominiums and HOA elections in Maryland?

Starting October 1st, 2025, Community Associations governed by the Condominium Act or the HOA Act will now be required to have their elections conducted by "Independent Parties". The Independent Party can not be a candidate in the election or have a conflict of interest regarding any candidate(s) taking part in the election. Most importantly, the property managers of many associations will not qualify as independent parties under these requirements.

This means that moving forward Community Associations will need a qualifying Independent Party, such as a third-party vendor, property management owned by the Association, or a commercial technology platform (i.e. GetQuorum), to conduct their election. Unit or lot owners can also qualify as an independent party, as long as they comply with the remaining requirements of Title 11 and Title 11b, do not campaign or electioneer for any candidate(s), and are not subject to the objection of more than twenty-five percent (25%) of the unit or lot owners who are eligible to vote.

What are the changes to the legislation regarding the review of Association records?

In addition to the changes regarding elections, Maryland Senate Bill 758/ House Bill 1534 will also amend the Condominium Act and the Homeowners Association Act to prohibit Associations from charging owners for examining the financial statements or the meeting minutes of the Association in person, or for requesting and receiving them electronically. The Association will now only be able to impose charges on owners to review or copy the books and records when the review or copying occurs outside of regular business hours or if requested without reasonable notice.

Additional Resources

For additional information and to review Maryland Senate Bill 758/ House Bill 1534, click here.

If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.

Earlier this year, Florida House Bill 913 was approved by the Florida Governor, which, among other things, made a few notable changes regarding virtual meetings, electronic voting and meeting notices for community associations governed under .

Effective as of July 1, 2025, these changes provide clarity around virtual meetings and electronic voting procedures and introduce new requirements for associations governed under Chapter 718 F.S.. With that said, many Community Association Managers and boards have now begun to ask, What do these changes mean for my community? Let's take a look at how these changes may impact your community regarding governance meetings and elections.

Virtual Meetings - The term "video conference" was added to s. 718.103 F.S., clarifying that board meetings and membership meetings can be conducted by video conference (such as Zoom or GetQuorum), provided that a hyperlink and call-in conference telephone number are included in the meeting notice, along with a physical location for unit owners to attend in person. Meetings held virtually will need to be recorded and maintained in the association's official records for a minimum of one year.

The amendments also clarify that unit owners may vote electronically if a unit owner membership meeting is held electronically and the foregoing requirements are followed.

Electronic Voting - If 25 percent of the unit owners petition the board to adopt electronic voting within 180 days of the last annual meeting, community association boards must now hold a meeting to adopt electronic voting within 21 days after receipt of the petition.

If electronic voting is not provided to unit owners, the association is now required to provide unit owners the opportunity to transmit a ballot electronically (that complies with the statutory form) to an email address designated by the association. However, unit owners will need to waive anonymity if the vote is for the election as a result.  

Annual Membership Meetings - If an annual membership meeting of the members is held electronically, a quorum of the board of directors must be present at the physical location of the meeting.

Unit ownership meetings will also need to be held within 15 miles of the association's property or within the same county as the association unless otherwise stated in its bylaws.

Meetings Notices - The 14-day requirement for board meeting notices has been removed for meetings where electronic voting will be considered.

Record Keeping - Official records now include electronic records, bank statements and ledgers, recordings of all such meetings that are conducted by video conference, and all affidavits as may be required by Chapter 718 F.S.

What does this mean for GetQuorum customers?

While the passing of Bill 913 reemphasizes that GetQuorum's virtual meeting and electronic voting solutions continue to be a permissible and viable option to our loyal and growing client base across Florida, it also means that community associations governed under Chapter 718 F.S. will need to be prepared to embrace technology in their meeting and election processes, especially in the event unit owner's petition to adopt electronic voting.

While the ability to transmit a ballot electronically via email may be adequate for some communities, based on our experience, high adoption rate of electronic voting amongst owners when made available, the emphasis on voter anonymity amongst unit owners and the complexity of elections make adopting a user-friendly electronic voting platform that can accommodate the unique voting requirements of your community while upholding the secrecy of ballots a far superior method and borderline requirement to ensure efficient, effective community governance. This is why we encourage Community Association Managers and boards to be proactive and adopt an electronic voting platform, like the one provided by GetQuorum, before it’s requested by owners.

Additional Resources

For additional information and to review House Bill 913, click here.

If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.