Any meeting vet knows that running a smooth virtual governance meeting requires more than just launching a webinar link — it requires a synchronized team and strategy. That’s why at GetQuorum, we always recommend holding a pre-meeting before you’re ready to go live.

Why Hold a Pre-Meeting?

Pre-Meetings establish alignment among the Board, the Chair, and the Moderator regarding meeting flow and responsibilities before you go live. They allow your meeting team to finalize details, iron out technical difficulties, and address outstanding questions in advance to ensure your meeting runs smoothly.

Sample Pre-Meeting Checklist

Below is a sample pre-meeting checklist for GetQuorum fully hosted Virtual Meetings.  During the pre-meeting, the Moderator reviews specific procedural and technical details, including:

• Roles: Identification of the Chair and review of Moderator vs. Chair responsibilities.
• Proxies: Default proxy holder attendance, arrears, additional paper proxies, and general proxy procedures.
• Voting: Scrutineers, results scrutiny, live voting methods, elections, and specific motions.
• Logistics: Attendance, recording details, and overall meeting flow.
• Technical: Participant types, Zoom controls, and Q&A management.

Useful Tip: Every meeting is unique. That’s why even if you’ve held dozens of meetings, we highly recommend holding a Pre-Meeting every time to ensure all parties are prepared for any last-minute details or changes.

Have Questions? Our Knowledge Hub Has All The Answers!

GetQuorum customers can now check out the GetQuorum Knowledge Hub to get access guides, FAQs, and more a number of useful resources to help you at every step of your campaign.

Ready to Make Your Next Meeting a Success?

Contact our team today to learn more about our full-service meeting and voting solutions for your upcoming meeting.

Earlier this month, the Condominium Authority of Ontario (CAO) announced several notable Governance and Tribunal changes affecting condominium corporations across the province, in relation to owner-meeting requirements and the Condominium Authority Tribunal’s jurisdiction over disputes related to owners' meetings.

While not scheduled to come into effect until later this year and in summer 2027, here's what owners and boards need to know about the upcoming changes.

What are the changes to the legislation regarding Owner-Requistion Meetings?

Starting December 31st, 2026, several changes to owner-requisitioned meeting requirements will come into effect, including:

New Mandatory Standardized Requisition Form - Owners wishing to requisition an owners' meeting will be required to use a new prescribed form that the CAO is currently developing to make requisitions more consistent and reduce disputes over whether they meet legislative requirements.

Extended Requisition Response Window - Condo boards will soon have 20 days to respond to any requisitions they receive, up from the current 5 days, to provide more realistic and workable expectations for boards and managers.

More ways to deliver a requisition - Owners will have additional delivery options for submitting a requisition. In addition to existing methods, requisitions may be delivered by prepaid mail, courier, by depositing them in the condo corporation's mailbox, or electronically, where the board has approved electronic delivery.

Formal Process for Revising or Withdrawing a Requisition - Boards will now need to provide rationale for denying a requisition. Owners will be notified of the board's decisions and will have 10 days to revise and resubmit the requisition. The new rules also specify who may withdraw a requisition and how that withdrawal must be made within 15 days of submission.

Owner-occupied Units are now called “Non-leased Voting Units” - Generally, a unit will be treated as non-leased unless the corporation's records show that it is leased, or the corporation has received the required notice that its owner has rented it out.

New Rules for Non-leased Board Director Positions - The amendments will introduce new requirements for optional board positions reserved for voting by owners of non-leased units. When meetings involve electing or removing directors from these positions, corporations will need to provide owners with additional information on eligibility requirements and the voting process.

More Information in Meeting Notices - Meeting notices will include additional information whenever reserved board positions are involved, including eligibility requirements, relevant legislative provisions, and instructions for participating in the process.

New CAT Jurisdiction and what it means for Ontario Condominium Corporations

Starting July 1st, 2027, the Condominium Authority Tribunal will expand its jurisdiction to include disputes about:

• Whether condo corporations hold owners’ meetings as required, including whether they are holding Annual General Meetings every year
• Whether condo corporations send notices to owners about upcoming owners’ meetings, and whether these notices go out within legally mandated timelines
• Whether the notices include all other legally prescribed items. (Ex. AGM notices must include items such as audited financial statements, auditor’s report, names of candidates up for election and their disclosure information, and anything else outlined in the governing docs of the condo corporation)
• Whether owners who requisition an owners’ meeting should be reimbursed reasonable costs incurred in situations where their condo corporation fails to call the meeting

Despite this expanded jurisdiction, the Tribunal will not be able to hear disputes about what happens during an owners’ such as proxy or ballot disputes.

In addition to the expanded jurisdiction, the maximum damages the Tribunal may award in eligible cases will also increase to $50,000 beginning on July 1st, 2027. This new limit will apply to Tribunal proceedings regardless of whether they began before or after the change comes into force.

Additional Resources

For additional information, click here.

If you'd like to learn how solutions such as our Electronic Voting, In-Person Meeting or Hosted Virtual Meeting solutions can help your corporation run a successful meeting, get in touch with our team today.

The GetQuorum Virtual Board Meeting solution has enabled hundreds of our clients to run their board meetings virtually through the GetQuorum platform (powered by Zoom). However, we know that many of our clients have requested the ability to automatically generate meeting notes for their meetings, which are readily available to review through the GetQuorum Dashboard.

That’s why GetQuorum is excited to announce that clients will now be able to generate Meeting Summaries for their virtual Board Meetings using AI technology through the Zoom AI Companion. When enabled, the Zoom AI Companion will use speech-to-text data to generate a summary of the meeting, which can be accessed through the GetQuorum Dashboard.

How does it work?

GetQuorum clients will now be able to enable and access AI Meeting Summaries for their virtual board meetings via a few simple steps.

How do I enable AI Meeting Summaries?

Step 1: Start your Virtual Board Meeting

Step 2: Click on the AI Companion Icon located at the top right corner of your meeting screen to open the pop-up window.

Step 3: Once the pop-up window is open, click “Start AI Companion” to turn on AI Meeting Summaries.

Please note: The AI Meeting Summaries can only be enabled by the host of the meeting.

How do I access meeting summaries?

Step 1: Go to the “Overviews” tab in the GetQuorum Dashboard

Step 2: Click on the “Documents” tab

Step 3: Click on the “Private Documents” tab to download your summary report.

Note: For more information about AI Meeting summaries, check out our Knowledge Base.

Want to run your next board meeting virtually?

The GetQuorum Virtual Board Meetings are available for all GetQuorum Meeting Pro customers for no additional fee!If you have any questions or want to run your next board meeting virtually through the GetQuorum platform, contact us today.

You have questions? We have all the answers! Now available in our GetQuorum Knowledge Base!

Over the last decade, GetQuorum has made governance meetings and elections a breeze from start to finish with our full-service solutions. Whether you’re a property manager, board member, stakeholder, or one of our other 3,500+ clients, we know your time is valuable, and that having the right information at your fingertips can make all the difference.

That's why we are excited to announce the release of our new GetQuorum Knowledge Base!

Why We Built the GetQuorum Knowledge Base‌‌

While our dedicated team is always here to help, we recognized that many of our clients would like the option to quickly access resources and get answers to common questions instantly.

The GetQuorum Knowledge Hub is designed to be your go-to resource for everything GetQuorum, providing a centralized library of guides, FAQs, and more on demand.

What You’ll Find Inside‌‌

Whether you're new to GetQuorum or a legacy client, our Knowledge Base has a number of useful resources to help you at every step of your campaign.

• Step-by-Step Guides: From submitting electronic ballots to navigating the GetQuorum Dashboard, find everything you need to know about using GetQuorum.
• Preparing for your Campaign: Learn everything you need to know about hosting your next meeting or election with GetQuorum!
• FAQs: Have questions? Find answers to common queries.

The GetQuorum Knowledge Base is now available to all GetQuorum Clients and can be accessed here.

Our dedicated team is always here to help. If you have any questions about the GetQuorum Knowledge Base, please reach out to us today.

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As 2025 is coming to an end, we want to look back at some of the biggest moments and relive some of the greatest accomplishments for GetQuorum throughout the year!

2025 has been an exciting year at GetQuorum, full of new learning opportunities, strategic partnerships and great successes along the way.

This was a year of partnership and collaboration for GetQuorum. Our team worked vigorously to provide our clients with exciting new integrations and enhancements to provide a more dynamic yet simplified experience that can accommodate the ever-evolving governance meeting space. And as a token of our hard work, we are happy to share we have helped over 2,700 clients throughout North America hold successful governance meetings and elections in 2025.

To recap this great year, here are some of our most notable moments and exciting breakthroughs from 2025 that we'd like to share with you:

Continuous Innovation

As our clients’ needs continue to evolve, GetQuorum remains focused on delivering solutions that meet them where they are; whether in person, online, or somewhere in between.

This year, we placed a strong emphasis on enhancing our hybrid meeting solutions to better support organizations navigating this shift. In addition to continuously refining our platform and introducing new features, we’ve made significant improvements to ensure our hybrid meeting solution is more flexible, reliable, and seamless than ever. These enhancements reflect our commitment to empowering clients with tools that adapt to their unique requirements and elevate their overall meeting experience.

Exciting New Partnerships and Relationships

As the governance meetings landscape continues to evolve, so do the needs of our growing client base. To better support organizations navigating this shift, this year, we’ve placed a strong focus on building and strengthening strategic partnerships.

Throughout the year, our team has worked diligently to establish new collaborations, integrations, and relationships with key leaders in the industries we serve. These partnerships not only enhance our platform’s capabilities but also simplify and streamline the meeting process for our clients, reducing administrative burden, improving workflow efficiency, and creating a more cohesive end-to-end experience. Some of the organizations we’ve partnered with include:

• Vantaca
• FRONTSTEPS
• Concierge Plus
• HOA Mailers

Entering New Markets

As the demand for virtual meetings and electronic voting solutions continues to rise, so does the demand for our solutions. As a result, in addition to a growing number of Condominium and HOA clients throughout markets like Ontario and Florida, we have expanded into multiple regions, including Alberta, British Columbia, North Carolina, Virginia, DC and Maryland.

We have also seen a notable increase in clients outside the Condominium and HOA spaces, with the number of associations, non-profits, and public and private corporate clients growing daily.

Overall, 2025 was another standout year for GetQuorum. We're grateful for the continued success and look forward to assisting our expanding clientele in reaching their objectives by continuing to offer them industry-leading service and cutting-edge solutions.

Sincerely,

Ben, JJ, Trevor and the whole GetQuorum team

Also, be sure to check out our 2025 Year In Review infographic!

Earlier this year, Maryland Senate Bill 758/ House Bill 1534 was signed by the Governor, making notable amendments to both Title 11 (the Condominium Act) and 11b (the HOA Act) of Maryland's Real Property Code regarding association elections and fee charges related to an owner reviewing an association's books or records.

Effective October 1, 2025, these changes will introduce new, mandatory requirements that communities governed under both the Condominium Act and the HOA Act must be aware of and begin implementing policies to ensure compliance with the new Bill. With that being said, here's how the changes will impact your community.

What are the changes to the legislation, and what do they mean for Condominiums and HOA elections in Maryland?

Starting October 1st, 2025, Community Associations governed by the Condominium Act or the HOA Act will now be required to have their elections conducted by "Independent Parties". The Independent Party can not be a candidate in the election or have a conflict of interest regarding any candidate(s) taking part in the election. Most importantly, the property managers of many associations will not qualify as independent parties under these requirements.

This means that moving forward Community Associations will need a qualifying Independent Party, such as a third-party vendor, property management owned by the Association, or a commercial technology platform (i.e. GetQuorum), to conduct their election. Unit or lot owners can also qualify as an independent party, as long as they comply with the remaining requirements of Title 11 and Title 11b, do not campaign or electioneer for any candidate(s), and are not subject to the objection of more than twenty-five percent (25%) of the unit or lot owners who are eligible to vote.

What are the changes to the legislation regarding the review of Association records?

In addition to the changes regarding elections, Maryland Senate Bill 758/ House Bill 1534 will also amend the Condominium Act and the Homeowners Association Act to prohibit Associations from charging owners for examining the financial statements or the meeting minutes of the Association in person, or for requesting and receiving them electronically. The Association will now only be able to impose charges on owners to review or copy the books and records when the review or copying occurs outside of regular business hours or if requested without reasonable notice.

Additional Resources

For additional information and to review Maryland Senate Bill 758/ House Bill 1534, click here.

If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.