You have questions? We have all the answers! Now available in our GetQuorum Knowledge Base!

Over the last decade, GetQuorum has made governance meetings and elections a breeze from start to finish with our full-service solutions. Whether you’re a property manager, board member, stakeholder, or one of our other 3,500+ clients, we know your time is valuable, and that having the right information at your fingertips can make all the difference.

That's why we are excited to announce the release of our new GetQuorum Knowledge Base!

Why We Built the GetQuorum Knowledge Base‌‌

While our dedicated team is always here to help, we recognized that many of our clients would like the option to quickly access resources and get answers to common questions instantly.

The GetQuorum Knowledge Hub is designed to be your go-to resource for everything GetQuorum, providing a centralized library of guides, FAQs, and more on demand.

What You’ll Find Inside‌‌

Whether you're new to GetQuorum or a legacy client, our Knowledge Base has a number of useful resources to help you at every step of your campaign.

• Step-by-Step Guides: From submitting electronic ballots to navigating the GetQuorum Dashboard, find everything you need to know about using GetQuorum.
• Preparing for your Campaign: Learn everything you need to know about hosting your next meeting or election with GetQuorum!
• FAQs: Have questions? Find answers to common queries.

The GetQuorum Knowledge Base is now available to all GetQuorum Clients and can be accessed here.

Our dedicated team is always here to help. If you have any questions about the GetQuorum Knowledge Base, please reach out to us today.

‌‌

‌‌

‌‌

As 2025 is coming to an end, we want to look back at some of the biggest moments and relive some of the greatest accomplishments for GetQuorum throughout the year!

2025 has been an exciting year at GetQuorum, full of new learning opportunities, strategic partnerships and great successes along the way.

This was a year of partnership and collaboration for GetQuorum. Our team worked vigorously to provide our clients with exciting new integrations and enhancements to provide a more dynamic yet simplified experience that can accommodate the ever-evolving governance meeting space. And as a token of our hard work, we are happy to share we have helped over 2,700 clients throughout North America hold successful governance meetings and elections in 2025.

To recap this great year, here are some of our most notable moments and exciting breakthroughs from 2025 that we'd like to share with you:

Continuous Innovation

As our clients’ needs continue to evolve, GetQuorum remains focused on delivering solutions that meet them where they are; whether in person, online, or somewhere in between.

This year, we placed a strong emphasis on enhancing our hybrid meeting solutions to better support organizations navigating this shift. In addition to continuously refining our platform and introducing new features, we’ve made significant improvements to ensure our hybrid meeting solution is more flexible, reliable, and seamless than ever. These enhancements reflect our commitment to empowering clients with tools that adapt to their unique requirements and elevate their overall meeting experience.

Exciting New Partnerships and Relationships

As the governance meetings landscape continues to evolve, so do the needs of our growing client base. To better support organizations navigating this shift, this year, we’ve placed a strong focus on building and strengthening strategic partnerships.

Throughout the year, our team has worked diligently to establish new collaborations, integrations, and relationships with key leaders in the industries we serve. These partnerships not only enhance our platform’s capabilities but also simplify and streamline the meeting process for our clients, reducing administrative burden, improving workflow efficiency, and creating a more cohesive end-to-end experience. Some of the organizations we’ve partnered with include:

• Vantaca
• FRONTSTEPS
• Concierge Plus
• HOA Mailers

Entering New Markets

As the demand for virtual meetings and electronic voting solutions continues to rise, so does the demand for our solutions. As a result, in addition to a growing number of Condominium and HOA clients throughout markets like Ontario and Florida, we have expanded into multiple regions, including Alberta, British Columbia, North Carolina, Virginia, DC and Maryland.

We have also seen a notable increase in clients outside the Condominium and HOA spaces, with the number of associations, non-profits, and public and private corporate clients growing daily.

Overall, 2025 was another standout year for GetQuorum. We're grateful for the continued success and look forward to assisting our expanding clientele in reaching their objectives by continuing to offer them industry-leading service and cutting-edge solutions.

Sincerely,

Ben, JJ, Trevor and the whole GetQuorum team

Also, be sure to check out our 2025 Year In Review infographic!

Earlier this year, Maryland Senate Bill 758/ House Bill 1534 was signed by the Governor, making notable amendments to both Title 11 (the Condominium Act) and 11b (the HOA Act) of Maryland's Real Property Code regarding association elections and fee charges related to an owner reviewing an association's books or records.

Effective October 1, 2025, these changes will introduce new, mandatory requirements that communities governed under both the Condominium Act and the HOA Act must be aware of and begin implementing policies to ensure compliance with the new Bill. With that being said, here's how the changes will impact your community.

What are the changes to the legislation, and what do they mean for Condominiums and HOA elections in Maryland?

Starting October 1st, 2025, Community Associations governed by the Condominium Act or the HOA Act will now be required to have their elections conducted by "Independent Parties". The Independent Party can not be a candidate in the election or have a conflict of interest regarding any candidate(s) taking part in the election. Most importantly, the property managers of many associations will not qualify as independent parties under these requirements.

This means that moving forward Community Associations will need a qualifying Independent Party, such as a third-party vendor, property management owned by the Association, or a commercial technology platform (i.e. GetQuorum), to conduct their election. Unit or lot owners can also qualify as an independent party, as long as they comply with the remaining requirements of Title 11 and Title 11b, do not campaign or electioneer for any candidate(s), and are not subject to the objection of more than twenty-five percent (25%) of the unit or lot owners who are eligible to vote.

What are the changes to the legislation regarding the review of Association records?

In addition to the changes regarding elections, Maryland Senate Bill 758/ House Bill 1534 will also amend the Condominium Act and the Homeowners Association Act to prohibit Associations from charging owners for examining the financial statements or the meeting minutes of the Association in person, or for requesting and receiving them electronically. The Association will now only be able to impose charges on owners to review or copy the books and records when the review or copying occurs outside of regular business hours or if requested without reasonable notice.

Additional Resources

For additional information and to review Maryland Senate Bill 758/ House Bill 1534, click here.

If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.

Earlier this year, Florida House Bill 913 was approved by the Florida Governor, which, among other things, made a few notable changes regarding virtual meetings, electronic voting and meeting notices for community associations governed under .

Effective as of July 1, 2025, these changes provide clarity around virtual meetings and electronic voting procedures and introduce new requirements for associations governed under Chapter 718 F.S.. With that said, many Community Association Managers and boards have now begun to ask, What do these changes mean for my community? Let's take a look at how these changes may impact your community regarding governance meetings and elections.

Virtual Meetings - The term "video conference" was added to s. 718.103 F.S., clarifying that board meetings and membership meetings can be conducted by video conference (such as Zoom or GetQuorum), provided that a hyperlink and call-in conference telephone number are included in the meeting notice, along with a physical location for unit owners to attend in person. Meetings held virtually will need to be recorded and maintained in the association's official records for a minimum of one year.

The amendments also clarify that unit owners may vote electronically if a unit owner membership meeting is held electronically and the foregoing requirements are followed.

Electronic Voting - If 25 percent of the unit owners petition the board to adopt electronic voting within 180 days of the last annual meeting, community association boards must now hold a meeting to adopt electronic voting within 21 days after receipt of the petition.

If electronic voting is not provided to unit owners, the association is now required to provide unit owners the opportunity to transmit a ballot electronically (that complies with the statutory form) to an email address designated by the association. However, unit owners will need to waive anonymity if the vote is for the election as a result.  

Annual Membership Meetings - If an annual membership meeting of the members is held electronically, a quorum of the board of directors must be present at the physical location of the meeting.

Unit ownership meetings will also need to be held within 15 miles of the association's property or within the same county as the association unless otherwise stated in its bylaws.

Meetings Notices - The 14-day requirement for board meeting notices has been removed for meetings where electronic voting will be considered.

Record Keeping - Official records now include electronic records, bank statements and ledgers, recordings of all such meetings that are conducted by video conference, and all affidavits as may be required by Chapter 718 F.S.

What does this mean for GetQuorum customers?

While the passing of Bill 913 reemphasizes that GetQuorum's virtual meeting and electronic voting solutions continue to be a permissible and viable option to our loyal and growing client base across Florida, it also means that community associations governed under Chapter 718 F.S. will need to be prepared to embrace technology in their meeting and election processes, especially in the event unit owner's petition to adopt electronic voting.

While the ability to transmit a ballot electronically via email may be adequate for some communities, based on our experience, high adoption rate of electronic voting amongst owners when made available, the emphasis on voter anonymity amongst unit owners and the complexity of elections make adopting a user-friendly electronic voting platform that can accommodate the unique voting requirements of your community while upholding the secrecy of ballots a far superior method and borderline requirement to ensure efficient, effective community governance. This is why we encourage Community Association Managers and boards to be proactive and adopt an electronic voting platform, like the one provided by GetQuorum, before it’s requested by owners.

Additional Resources

For additional information and to review House Bill 913, click here.

If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.

Erika Strohm Harper, the current Director of Digital Transformation at Alliant Association Management, is responsible for leading company-wide efforts to help streamline and modernize community operational processes. Founded in 2005, Alliant has become a trusted partner to associations throughout Southwest Florida, focusing not only on being a management company but also on being a dedicated partner in building strong, well-managed communities through tailored, customized solutions and collaboration. However, while this commitment to innovation and finding creative ways to enhance operations has positively impacted the communities they service in various ways, it became evidently clear that Annual Meetings and Elections were still a pain point for many of Alliant's communities. Many regularly experience low participation among owners and consistently struggle to achieve a quorum, often resulting in reconvened meetings or, in some cases, Annual Meetings not being held altogether.

Stepping Away From Paper Chaos and Stone Age Solutions

In previous years, Annual Meetings and Elections had traditionally been held in person and heavily paper-based and required the Alliant team to conduct time-consuming, manual tasks such as individually reviewing and marking each ballot and supervising residents while they tabulated ballots - very inefficient processes that often resulted in having to redo ballot counts due to human error.

For those few Associations that opted into electronic voting, it was still a significant undertaking for Alliant. The process required substantial upfront work for their IT team, who weren't familiar with applicable statutes and voting requirements, adding another layer of complexity and potential risk that could jeopardize the compliance and integrity of the election results.

Aware of the shortcomings of these processes and the potential negative impact that consistently struggling to achieve quorum could have on how these communities operate, Erika knew they needed a solution that would make participation easier and more accessible for owners while reducing the administrative burden on their team. And after exploring their options, she came across GetQuorum.

Saying Hello to Stress-free Governance Through Collaboration

The decision to adopt GetQuorum was something Erika had wanted to do for over five years; however, it was limited due to the lack of integration between their community association management software provider at the time.

That's why, after transitioning to Vantaca in mid-2024 across all their associations and gaining access to new, valuable partnerships and technology through Vantaca, such as their integration with GetQuorum, she was quick to turn the idea of adopting the full-service electronic voting and virtual meeting provider into a reality.

"I always saw the value in the GetQuorum platform," says Erika. "Once we transitioned to Vantaca and the integration became possible, I was eager to finally make it happen."

The integration between Vantaca and GetQuorum was a game-changer, automating the entire roster extraction process throughout the campaign. Rather than having to manually reformat or update roster data before sending out notices, the process of extracting information would be completely automated and compliant with Florida Statute requirements.

The GetQuorum platform provided Alliant with a dynamic, all-in-one platform that could accommodate the unique requirements of each community to execute their meetings or elections, resulting in a user-friendly experience throughout every stage of the campaign for both administrators and owners.

This level of automation, combined with the capabilities of the GetQuorum platform and its full-service approach, has improved meeting efficiency, enhanced data security, significantly reduced costs previously associated with paper-based voting, and made the election process seamless for both the Alliant team and owners.

“I was able to bridge the gap between what managers needed and what the homeowner experience should look like”, says Erika. “We’ve been fortunate to receive strong support from the entire GetQuorum team—everyone has shown a real commitment to making this partnership successful.”

A New Age of Community Governance Meetings and Elections

The success Alliant has seen among its associations, which have begun using GetQuorum, has been very promising.

Owners have appreciated the increased accessibility and convenience, resulting in a significantly higher owner participation rate during meetings and elections; especially amongst those who don’t reside in the community full-time. Associations have also noticed a more seamless and efficient execution of voting processes seen across the board.

"Partnering with GetQuorum has been a game-changer for us," says Erika. "Their platform simplifies the voting process, their team is incredibly responsive, and their understanding of industry nuances makes them an invaluable resource."

Are You Ready to Make Your Next Meeting or Election a Success?

Whether you're a current Vantaca client or simply a community association looking to adopt a full-service virtual meeting and electronic voting solution, contact us today to receive your custom demo and a free quote!

Get up to date on everything new and exciting at GetQuorum with our What's New at GetQuorum for Florida Condos and HOAs in 2025 webinar.

During this webinar, our Florida team discussed some new features and service offerings we've introduced to make condominium governance a breeze from start to finish, including:

-Integrations

-Surveys

-Virtual Board Meetings

- Registration Desk and More

If you’d like to learn more about the features and solutions mentioned in the webinar, get in touch with our team today!

Looking to modernize your association's governance? Before you do be sure to check out the full-recording of Ask the Experts: Modernizing Association Governance!

During this session, our panel of experts share their expertise and insights on how associations can utilize technology and other tactics to help simplify and streamline their governance operations and procedures while covering various topics, including:

• The association governance landscape today
• Technology for association governance meetings
• Managing membership data
• Best practices and more!

Ready to make your next meeting a success?

If you’d like to learn more about GetQuorum's full-service virtual meeting and electronic voting solutions, get in touch with our team today!

Get up to date on everything new and exciting at GetQuorum with our What's New at GetQuorum for Ontario Condominiums in 2025 webinar.

During this webinar, GetQuorum Co-Founder Ben Zelikovitz and our Ontario team discussed some new features and service offerings we've introduced to make condominium governance a breeze from start to finish, including:

-Hybrid Meetings

-Surveys

-Virtual Board Meetings

- Registration Desk and More

If you’d like to learn more about the features and solutions mentioned in the webinar, get in touch with our team today!