Earlier this year, Florida House Bill 913 was approved by the Florida Governor, which, among other things, made a few notable changes regarding virtual meetings, electronic voting and meeting notices for community associations governed under .

Effective as of July 1, 2025, these changes provide clarity around virtual meetings and electronic voting procedures and introduce new requirements for associations governed under Chapter 718 F.S.. With that said, many Community Association Managers and boards have now begun to ask, What do these changes mean for my community? Let's take a look at how these changes may impact your community regarding governance meetings and elections.

Virtual Meetings - The term "video conference" was added to s. 718.103 F.S., clarifying that board meetings and membership meetings can be conducted by video conference (such as Zoom or GetQuorum), provided that a hyperlink and call-in conference telephone number are included in the meeting notice, along with a physical location for unit owners to attend in person. Meetings held virtually will need to be recorded and maintained in the association's official records for a minimum of one year.

The amendments also clarify that unit owners may vote electronically if a unit owner membership meeting is held electronically and the foregoing requirements are followed.

Electronic Voting - If 25 percent of the unit owners petition the board to adopt electronic voting within 180 days of the last annual meeting, community association boards must now hold a meeting to adopt electronic voting within 21 days after receipt of the petition.

If electronic voting is not provided to unit owners, the association is now required to provide unit owners the opportunity to transmit a ballot electronically (that complies with the statutory form) to an email address designated by the association. However, unit owners will need to waive anonymity if the vote is for the election as a result.  

Annual Membership Meetings - If an annual membership meeting of the members is held electronically, a quorum of the board of directors must be present at the physical location of the meeting.

Unit ownership meetings will also need to be held within 15 miles of the association's property or within the same county as the association unless otherwise stated in its bylaws.

Meetings Notices - The 14-day requirement for board meeting notices has been removed for meetings where electronic voting will be considered.

Record Keeping - Official records now include electronic records, bank statements and ledgers, recordings of all such meetings that are conducted by video conference, and all affidavits as may be required by Chapter 718 F.S.

What does this mean for GetQuorum customers?

While the passing of Bill 913 reemphasizes that GetQuorum's virtual meeting and electronic voting solutions continue to be a permissible and viable option to our loyal and growing client base across Florida, it also means that community associations governed under Chapter 718 F.S. will need to be prepared to embrace technology in their meeting and election processes, especially in the event unit owner's petition to adopt electronic voting.

While the ability to transmit a ballot electronically via email may be adequate for some communities, based on our experience, high adoption rate of electronic voting amongst owners when made available, the emphasis on voter anonymity amongst unit owners and the complexity of elections make adopting a user-friendly electronic voting platform that can accommodate the unique voting requirements of your community while upholding the secrecy of ballots a far superior method and borderline requirement to ensure efficient, effective community governance. This is why we encourage Community Association Managers and boards to be proactive and adopt an electronic voting platform, like the one provided by GetQuorum, before it’s requested by owners.

Additional Resources

For additional information and to review House Bill 913, click here.


If you'd like to learn more about our full-service virtual meeting and electronic voting solutions for your next meeting or election, get in touch with our team today.